Thursday, January 6, 2011

How to Change Case in Microsoft Word 2007

Many jobs require a person to spend a great deal of time in front of their computer monitors (including teachers). When typing on the keyboard, many users may look away from their monitors for minutes at a time. They could be looking at a hard-copy document and typing the details into MS Word. Or their typing style may keep their eyes focused on the keyboard for lengthy periods of time.

Have you ever looked up at your MS Word document to find that a passage is in UPPER CASE when you had no intention of typing in upper case? There is a simple way to change the case of a word, sentence, or longer passage in MS Word 2007.

In this post, you will learn how to change text case in Microsoft Word 2007.

To change case in MS Word 2007:

1. Select the word, sentence, or passage whose case you want to change.

2. On the Home tab, in the Font group, click the Change Case button.

change case button

3. Select the option that you want from the list that appears.

select sentence case in Microsoft word 2007

Note: Sentence case is the default option when you are typing in MS Word, and the option that you will probably want to select.

light bulb ideaTip: Most functions in MS Word have a built in shortcut. You can also change the case in MS Word by highlighting the desired text, holding down the Shift key on your keyboard, and then pressing the F3 key. Continue holding down the Shift key and pressing the F3 key until you arrive at the case that you want. There are three cases available using this shortcut: UPPER CASE, lower case, and Sentence case.

Definitions of Common Cases

Sentence case: the initial letter of the first word of each sentence is capitalized.

Upper case: all letters are capitalized.

Lower case: all letters are in lower case.

Toggle case: this is not a case per se: it is a function in Microsoft Word that changes the case of each letter of the word or passage.

Capitalize each word: also a function in Microsoft Word. Capitalizes the initial letter of each word.

Camel case: (also known as medial capitals) when compound words are closed (i.e., do not contain hyphens) and the initial letter of the second and/or subsequent words is capitalized. For example, iPod or CamelCase. The name reflects the appearance of the capitalized letters: they are reminiscent of the humps on a camel.


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