Saturday, February 13, 2010

How to Add Radio Buttons to MS Word 2007 Documents

Radio buttons, or option buttons as Microsoft now refers to them, are used in online questionnaires, and forms that require users to make a selection.

This tutorial demonstrates how to insert radio buttons into a document in Microsoft Word 2007, using a PC with Windows XP or Vista. The tutorial consists of two tasks:

  • Adding the Developer tab to the ribbon
  • Inserting option buttons into an MS Word document
For the remainder of this tutorial, the term "option button" will be used instead of "radio button."

To add the Developer tab to the ribbon:

1. Open Microsoft Word 2007.

2. In the upper left corner, click the Microsoft Office Button.

Microsoft Office Button




3. Click the Word Options button.

word options button





4. In the Word Options dialog box that appears, select Popular.

Popular in word options dialog box












Note: Popular is the default selection.

5. Click the check box next to Show Developer tab in the Ribbon.

show developer tab in the ribbon


Note: you want the check box enabled, i.e., with a check mark.

6. Click OK.

OK button




The Developer tab now appears in the Microsoft Windows 2007 ribbon.

To insert option buttons into an MS Word document:

1. Click the Developer tab.

Developer tab



2. In the Controls group, click the Design Mode button.

Design Mode button



Note: you want the Design Mode button enabled. When it is enabled, it is highlighted in orange.

3. In the Controls group, click the Legacy Tools button.

Legacy Tools button



Tip: When you click the Legacy Tools button, if you have not already clicked the Design Mode button, the Design Mode button will now be enabled.

4. Under Active X Controls, click Option Button.

Active X Controls option button








Result: An option button now appears in the MS Word document.

5. Hover your cursor inside the option button, right click, and point to OptionButton Object, and click Edit.

Edit option button










Result: the colour of the option button changes, which indicates that you can now edit the text.

edit option button change colour





6. Use the left arrow backspace key on your keyboard to delete the default text, and change the text to suit your preference.

edit option text box




Tip: if the text you want to add exceeds the default size of the option button text box, click on the black square on the right side of the box so that a double sided arrow appears, and drag to the right.

drag option button text box double sided arrow




7. Click outside the option button.

8. Click the Design Mode button so that it is disabled.

The radio button is now active—i.e., you can click it and a dark circle will appear inside, indicating that it is the option that you have selected. Add as many more option boxes as you like, and preface the series of options with a question, statement, or instructions.

79 comments:

Anonymous said...

awesome yaar..u r just best..thanx a lot for helping in inserting the radio button.

Anonymous said...

Thank u soooo much - spent so long trying to figure this out! Great easy to follow instructions.

Anonymous said...

Damn! you make my night and save my day! XOXO

Anonymous said...

This was very useful! Good Job!

Padmavathi said...

Wonderful. After going through so many webite, I found this to be very easy. Thanks a lot

Anonymous said...

How do you make it start a new series for each question? When I go to the second question for example it ties the radio buttons all together.

Anonymous said...

Very helpful...really solved my problem

Anonymous said...

Very very helpful document...keep up the good work
-Suvankar Chatterjee

Anonymous said...

This is SO not intuitive...and not on any Microsoft tutorial I could find - argh!! My form and I thank you!!

Anonymous said...

Thanks! Quick question - does anyone know how to change font and font-size of the text/label?

Mazhar Shaikh said...

Excellent job done! This was very helpful and easy to follow..... Thanks once again.

Anonymous said...

Thanks for the helpful and easy to follow

Anonymous said...

Question. I thought I had it, but I just discovered that checking one of the radio boxes unchecks ALL other radio boxes even in other rows. So how can I have more than one question using radio boxes... i.e., more than one set of radio boxes per page?

Thanks.

Anonymous said...

Very well explained took me 30 seconds to get the radio button added to the word doc :) Brilliantly explained with images and instructions. Superb Job!

Anonymous said...

It is EASY to add different questions to the WORD document using the OPTION BUTTONs...
When in DESIGN MODE, click on the PROPERTIES button.
A window to the left will open. You will be able to see the properties for each OPTION BUTTON from the drop down menu. If you have added numerous buttons, they will all have their own spearate properties.

Down the list in the window, you will see an empty field called GROUPNAME. Simply give the same title to each button that is dedicated to that particular question.
Make sure the name is spelled the same (for the same question), and WORD will "group" them together.

It saves it automatically.
Test it out, by deactivating DESIGN MODE, and correct any possible problems by returning to DESIGN MODE and PROPERTIES.

Good Luck.

Anonymous said...

Thanks for the info on GROUPNAME. Works like a charm. Could not find it documented anywhere else.

Anonymous said...

GroupName comment was also very helpful for me. Thanks for posting this info!

Anonymous said...

Thank You !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!

Anonymous said...

Excellent - thank you!

Anonymous said...

Thanks Very Much! I was doing a ballot for a group I was in and needed radio buttons and did not know where they were in Word Office 2007! What a lifesaver this was! :)

Anonymous said...

Ok...I get the instructions on how to add a group name to all of the buttons....however I can still not select more than one button without the previous button becoming unchecked. What am I doing wrong????? Thanks!!!

Anonymous said...

Thanks
That is wondefully helpful . Easy to follow and is working!
thanks again
shobham

Anonymous said...

You should use a checkbox if you want to have more than one selection. A radio button only allows you one choice.

Anonymous said...

To do multiple radio icons see this video after 3rd minutes http://www.youtube.com/watch?v=uOoKjuSGvCc

Anonymous said...

Thanks really helpful. :)

Anonymous said...

thanks yaar :)

Anonymous said...

Thank you very much, it really helped me

Anonymous said...

Great!

Anonymous said...

I created a template (.dotm) file which can be used to create new documents based on the template. The template contains radio buttons. If, after saving the document as a .docx, I re-open it, the radio buttons are all duplicated. Anybody have any insight on this issue?

Anonymous said...

I think you need to save it as a macro enabled document - .docm rather than as a .docx

sakib said...

thanks

Anonymous said...

Thanks so much!!!

Anonymous said...

thanks a ton...ur instructions were of gr8 help...

Anonymous said...

When I get to step #4 I can not select anything-buttons seem to be inactive....? How can I activate?

Anonymous said...

Thanks so much, I have been trying to figure out how you enable the control button and nobody else on the net was giving instructions that answered my question and then finally, I was led here and my question has been finally answered and I am thrilled to pieces.

Anonymous said...

These are best instructions till date
Thank You very much

Anonymous said...

"When I get to step #4 I can not select anything-buttons seem to be inactive....? How can I activate?"

When in design mode, right click on the radio button and click on properties. This will open a window (controls) on the screen. You'll have to make sure the value to "Locked" is set to False. If it is set to true, you would not be able to select that option.

PS: Kudos to the thread starter as it has helped me like many others in million ways. Cheers!

Anonymous said...

Can the radio button be changed to look like a check box? If so, how do you do that?

Anonymous said...

This was very helpful

Vidya said...

Awe some bro

Anonymous said...

Life Saver!!!! Easy to follow instructions, you ROCK!

Anonymous said...

I got buttons added and did the groupname thing. Now how do I clear the selections?

Anonymous said...

There is probably an easier way, but while in disign mode if you click on the option then click properties, you find the third to the bottom says value it will be true. Change it to false.

northernfrog said...

I have 25 questions with 6 buttons each... that's a lot of properties/grouping one by one. Is there any way to name each group, by selecting the group? Or is there any way to set the macro to make it start a new group somehow?

M.Sathakkathul Haq said...

Hi,
Thanks a lot,Really more helpful.

Anonymous said...

Thanks, this really helped!!!
Thanks May Anonymous @ 10, 2011 3:47 PM, that worked

multiple radio can be easily added by doing same..

Thanks,

nutty said...

You are great, this was really easy to follow!

gopal sharma said...

great, its so helpful amazing

Anonymous said...

meena said
I have put radio button but it is taking a long time to start with running mode

Annas said...

Hey I have the radiobuttons have a default value of 'true'.. Thus i cant make them mutually exclusive..any help? Is there a way to have them use a default value of 'false'..?.. i tried changing the properties but to no avail..

Anonymous said...

Thank you for the info above, it was all very helpful. One question, when I print the document, the radio buttons print with a box around them. Is there any way to eliminate the box so it just looks like the button?

balajimt said...
This comment has been removed by the author.
Anonymous said...

I'm having this problem too but I didn't see the answer: How do you make it start a new series for each question? When I go to the second question for example it ties the radio buttons all together.

Anonymous said...

thanx a lot it is a really helpful post.
Asad Abbasi

Unknown said...

Thanks for a wonderful post!

vicneas said...

thanks alot.very much helpful

Anonymous said...

how do i fill in colours in the option next to the radio box?

Anonymous said...

These instructions are spot on! Got it right the first time. Thank you so much.

Anonymous said...

Great instructions!

Anonymous said...

Amazing tutorial... Thanks so much for the clear instructions!

mohamed omer said...

Excellent, but i did something and now i cannot tick the box :(

Anonymous said...

Dear Ken,

Thank you very much. Problem solve.

Wishing you all the best. :)

Anonymous said...

Very Helpful....I learnt something new today :)

Anonymous said...

great post....really thnx...

Anonymous said...

Thank you!

ashurocks said...

Super easy it is now!! thnx

Anonymous said...

good

Anonymous said...

good1... thanks

Anonymous said...

Hi, Ken,

Thanks for your posting on this. Question: we want to be able to PRINT our form, as well as have it filled out online. Radio buttons look fine on the screen, but when you print these legacy option buttons, they're pretty screwy--not at all clean like the checkboxes. Any suggestions?? Thanks! --Jay

Anonymous said...

Unfortunately, I have a question about Word forms as well. I would like to add 'print' and 'clear form' buttons to my Word 2007 forms. I've spent the better part of an entire day and a half looking for information on this. All I've found is to unprotect the document first which defeats the purpose and is not an option for our clients to have to do. Seriously, these are 2 of the most common features on a form. Any suggestions?

ps. if I had my druthers, these would be pdfs.
thanks much for any assistance.
Barb

Anonymous said...

Thanks a lot.. was of a great help!

Anonymous said...

Thank You

Anonymous said...

Very clear step-by-step guide. Thumbs up!

Anonymous said...

Very helpful tips,Than you

Anonymous said...

Very useful tutorial indeed.
Thanks.
A.Abulla, Dubai

kantha raju said...

thanks a lot

Anonymous said...

Thanks a lot friend, was very helpful, even to a layman like me

Anonymous said...

Thanks....its gud n helpful to me

Anonymous said...

I have created a form, it has two section I have two questions.
1. In the first section I have 5 radio buttons. How can I set the first option button as a default?
2. In the first section, if the last option button is selected, how can I set the option buttons in the second section only be used when that option button is selected?

Thanks

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